Calendars General Information


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Standard Production Times

Production time is listed on each product’s page and available on all catalog quantities. Seasonal fluctuations and size of order might affect production times. Production time begins the day after receipt of the complete order or after final proof approval.

Options that will incur additional lead time:

3–4 color imprints: add 1 day
Individual Mail: add 1 day
Imprinted Envelopes: add 1 day
Inserted Packaging: add 1 day (optional packaging ordered bulk will not incur additional lead time)
Personalization on select products: add 1 day
Custom Images for products on pages 44–46: add 3 days
Insert Sheets/Wrap Sheets on select planners: add 3 days
Imprinted desk pad corners: add 3 days
Border Color Changes on select products: add 10 days
Phantom Overprints on select products: add 10 days
Dateblock Overprints on select products

Production-ready Order

Orders are considered production ready when we have received the following information: artwork, ad copy layout, typestyle and size, item numbers and description, color of imprint and color of item, quantity, shipping method, ship address, ship date, approval of proof (if proof is requested), approval of credit or cash with order, and special instructions.

Early Pricing

To qualify for early pricing the order must be production ready by July 1, 2019.To determine if early pricing is available see individual product pricing.

Catalog Price Increases

Every effort was made to identify and project material costs from our suppliers for final catalog pricing. Applicable increases are included in our current pricing. However, due to the volatility of crude oil prices and the associated impact on raw material costs, we reserve the right to change catalog prices if necessary, at any time, without notice. If this is required, every attempt will be made to announce the changes ahead of time. We understand and regret the inconvenience this may cause you and your customers.

Invoices

Invoices will be sent after orders are produced, regardless of when shipped.

Samples

Samples are available on all products upon request. Please provide your shipping account information along with your sample request. Please specify calendar year of sample on purchase order. Diary samples may be 2017 product, not 2018 product.

Cancellations

No cancellations without approval. Cancellations must be submitted in writing. You will be charged $31.25(G), plus all costs incurred before cancellation request is received at the factory.

Return Policy

Merchandise found to be incorrect due to our error will be replaced at no charge or credited when the customer completes the following steps. Returned merchandise must have a return authorization number, which must be obtained from the Claims and Resolution department. Unauthorized returns will not be accepted and will be returned to sender. Any complain must be registered within 30 days of shipment.

Less than Minimum

There is a $50.00(G) charge for a less than minimum order. This applies to each ad copy below the standard catalog minimum. Absolute minimum is half of the first column quantity unless noted on the product page. Less than minimum is not available on all products.

Overruns & Underruns

4% is understood to be acceptable per trade custom.

Repeat Orders (Applies to ad copy only)

Provide last year’s order number with a copy of last year’s ad and note any changes. Ad copy is kept electronically at the factory for one year. Unless repeat orders reference last year’s order number, they will be processed as a new order and the ad reset.

Type Style & Ad Layout

We will use our professional judgement on typestyle and ad composition unless a particular layout and/or typestyle are specified. If you request "as close as possible to type shown," we will match or select a similar typestyle. Requests for exact type may need to be treated as artwork.

Foil Imprint Information

Type Style & Size:

This information applies to foil stamped products only.

Minimum Size: 9 point

Standard typestyles: Times Ten Roman | Arial | Helvetica

Do not use bold or script fonts.

Logos:

Minimum type size: 9 point

Multiple logos can be used.

Logos can have up to 4 colors, but the colors cannot touch (1/32" allowance required).

Note: logo/type that is very bold, condensed, fine detailed, close registration, or screened is not suitable for this process.

Supplied artwork

Hard Copy: Physical artwork will be electronically reproduced. Send sharp, high-contrast, color-separated or black-and-white artwork that needs no touch up.This artwork will be discarded unless a return request is noted on the PO. Do not send the following types of material as Hard Copy Artwork: film, faxes, business cards, photocopies, wearables, magnets, printed materials such as yellow pages, stationary, magazine pages or Web-based artwork.

Emailed: Within 24 hours of sending the order, email artwork. Please include purchase order number. When sending multiple files such as fonts, logos and layout, we recommend that the files be compressed as .zip or .sitx. Artwork can also be transferred directly to us via an art transfer system. Both email and web site are limited to 10 MB attachment size. Please contact customer service for information.

FTP: For large files, an FTP site is available by request only. Please contact the factory for information.

Disks & Drives: We accept a variety of disk formats. If you need more information, please contact the factory.

File formats

Preferred Applications:

  • Adobe® InDesign®
  • Adobe® Illustrator®
  • Adobe® Photoshop®

Acceptable File Formats:

  • QuarkXpress®
  • Freehand® MX – saved as EPS
  • CorelDRAW® - exported as EPS with fonts converted to curves and embedded images included.
  • Press Quality PDF – PDF/X compliant PDFs are acceptable. PDFs must be created at the correct size. We cannot alter your PDF. Contact factory for more detailed instruction if needed.
  • Photos – saved as TIFF format, CMYK, scanned at 300 ppi at actual size. We prefer photos supplied in CMYK color. If you are working with CMYK images, please contact your sales rep for our press color profile to achieve the best quality color reproduction. We can also accept RGB image but, please note that they will be converted to our CMYK color profiles.
  • Line Art – should be created in a vector art program such as Illustrator® or CorelDRAW®. If this is not possible, submit bitmaps scanned at a minimum of 800 ppi.
  • Any variations outside the specified file formats will incur additional charges.

Ad copy Proofs

Emailed-proof or faxed proof: free of charge

Mailed paper proof: free of charge

Full-color mailed proof: free of charge

Virtual calendar and ad proof: $25.00(G) each

Standard Imprint colors

See individual product pages for the standard imprint color that is included in the base price of the product.

Optional Imprint colors

Applies to the various items in the Executive and Commercial sections. See individual product pages for more information and additional charges that will apply.

Note: Swatches below are process colors, not an exact color match.

Optional foil colors

Applies to various items in the Pocket, Desk & More, Planner and Diaries section. Does not apply to hot-stamped Stick-Up Calendars. See individual product pages for more information and additional charges that will apply.

Multi-color ads (up to 4 colors) see individual product page. For four or more colors, contact factory.

Non-Standard/non-Optional Imprint Color Matching

Applies to the various items in the Executive and Commercial sections. See individual product pages for more information and additional charges that will apply. Exact color match is not available on 4-color process or hot-stamped products.

Due to the nature of the materials and the variance in manufactured products, we cannot guarantee exact matches within orders or on repeat orders.

This option will add 1 day to the standard production time.

Personalization is available if noted in the index. All names must be supplied electronically and received at the factory no later than September 15th to guarantee preholiday delivery. Faxed copies are not acceptable. Orders will not be produced until complete list is received. To qualify for early pricing, we must receive lists by July 1.

Supplying names

Please submit your list of names using an Excel® spreadsheet, formatted like the example below.

First Name Last Name
John Lincoln
Jill Johnson

We will not proofread list of names and will not be responsible for errors. Supply names exactly as you want them to appear on the calendars in the correct format. If you choose Small Caps or Brush Script, your list or file must be supplied in upper/lower case. If not specified, the standard typestyle will be used.

If the order quantity exceeds the personalized quantity, please specify what we are to do with the balance. Additional charges may apply.

We will not add, delete, or change names on lists already produced.

Standard Personalized Typestyle

If you would like to use a specific font, please contact the factory to determine if the style you are ordering offers this option.

Planner Personalized Typestyle

14-point or 18-point typestyle is available. Please specify size. Sizes cannot be mixed. If size is not specified, we will use our best judgment.

Planner Personalized copy location

Standard Copy Location: lower right corner of the front cover. Copy may be one or two lines. Two-line requests will be flush left or flush right, please specify. Restrictions on the number of characters may apply. Call factory for more information.

Other Copy Location: 8585, 8600, & 8654 name will appear center of lower, front cover or right justified. Not Available On: 8002, 8200, 8650, 8371, and 8960

Personalization Pricing

Price Set 1:
$0.30(G) per name 
Price Set 2:
List received before July 1: $2.50(G) per line 
List received before September 1: $3.50(G) per line 
List received after September 1: $4.50(G) per line 
Price Set 3:
One line: $3.00(G) 
Two lines: $6.00(G)

Individual Mailing of Personalized calendars

Please supply personalized names and addresses in the same document. Excel® or delimited text files are preferred.

This option will add 1 day to the standard production time. Due to ongoing US Postal regulations with the "Move Update Program," we cannot process individual mail orders more than 45 days prior to your requested ship date.

Special Note: Styles 6251, 6252, 6254, 6256, and 6405 utilize 27-1/2" tubes. These cannot be mailed using a bulk rate and require first-class mailing. Call factory for current mailing costs.

Super Saver Service

We will generate mailing labels from your customer-supplied Excel® spreadsheet, attach labels to packages, and mail. Spreadsheet format requirements are detailed at the bottom of page 217. $0.25(G) each for non-personalized calendars $0.35(G) each for personalized calendars Plus postage costs at current rates

Regular Mail Service

If an Excel® spreadsheet is not available, we will generate an electronic mailing list from the customer supplied hard copy (printed hard copy list or mailing labels). $0.35(G) each for non-personalized calendars. $0.45(G) each for personalized calendars. Plus, postage costs at current rates.

Bulk Permit

No charge. All customer-supplied addresses are processed through current USPS address-matching software for the most efficient mailing of your product. We follow US Postal regulations, and shipments must meet all postal requirements. Required minimum: 200 pieces or 50 lbs. Call factory for details.

Imprinting Envelopes

This option will add 1 day to the standard production time. $16.00(G) set-up (5 lines) plus $0.06(G) each running for one-color (black) imprinting. For other colors, see Optional Imprint Colors.

Correct format for Mailing label Excel® Spreadsheets:

First Name Last Name Company Address 1 Address 2 City State Zip
John Lincoln John’s Grocery 112 4th Street Apt. 7 Anytown MN 56085

Unless an order specifically lists one of the storage dates offered, we reserve the right to ship as early as our production permits. 

Drop Shipments

Shipments to multiple locations and/or attention lines per style/item all occurring at the same time will not incur a drop ship fee for the first 20 locations. Each location after 20 will incur $8.00(Z) - domestic locations (including Canada) and $16.00(Z) – international locations. 

Carrier Delays

We cannot be responsible for carrier delays.

Storage Release Dates

PLEASE SPECIFY ONE OF THESE STORAGE RELEASE/SHIPPING DATES:
May 1 September 1 November 1
June 1 September 15 November 15
July 1 October 1 December 1
August 1 October 15  

Orders received after November 15 will be shipped off the production line.

Note: If it is necessary to remove an item from storage prior to ship date for any change, a $50.00(Z) charge per style/per drop will apply.

Third Party and Freight Collect

All third-party shipments ship EXW Factory. Add $10(z) per order when electing not to ship on BIC Graphic's shipper account. Insurance must be handled by the consignee. If any selected third-party freight collect fee gets charged back to BIC Graphic, these charges will be billed separately to your third-party account. BIC Graphic shall also invoice you for a third-party chargeback fee in the amount of $10.00.

If BIC Graphic is unable to re-bill these amounts to your third-party account, BIC Graphic will invoice you for the third-party freight collect fee at the applicable published rates, along with a $10.00 third-party chargeback fee and any and all fees and costs associated therewith.

International Shipping

For shipments outside the United States (including Puerto Rico), declared values will be catalog pricing unless otherwise requested. For international shipments (excluding Canada), the customer is responsible for all taxes, duties, brokerage fees, and miscellaneous charges related to the shipment.

For orders destined to Canada, prepaid shipments will be shipped DAP (Delivered At Place). If an international or Canadian order is shipped via a third party, these fees will be charged to the third party account.

For shipments with a declared value greater than $2,500 destined to a country other than Canada, a shipper’s export declaration (or Electronic Export Information) will need to be submitted to customs. All shipments that qualify for this requirement will have an additional $20 handling fee added to the shipping cost for both third-party and prepaid shipments.

The factory is not responsible for delays in customs, ocean freight shipment delays, or air freight shipment delays beyond our immediate control.

Additional Freight Information

Shipments are sent prepaid and billed to the distributor unless your order requests otherwise. Freight charges are added to customer invoice at published rates.

Charges from carriers for invalid addresses, change in transit, return due to refusal, or invalid account number will be billed as applicable.

Orders requesting customer pick up that are not picked up within 72 hours of first call will incur storage charges.

Title to and risk of loss of the goods will be transferred to the customer at the time of pickup by the carrier, at which time our responsibility will cease. Although we can assist you, freight claims for third-party shipments should be filed with the carrier.

Sizes:

All sizes given in this catalog are approximations. For the convenience of our customers, actual dimensions have been rounded. All prices are in U.S. funds,

Re-Run Policy:

We will re-run your order at no charge if your client has a change of company name or address that affects the advertising copy and if order quantity meets catalog quantity. The new copy must be received in our office before July 1, 2017. Due to constant changes in area codes, we cannot extend this policy to phone number changes. E-mail changes are also not covered under this policy.

Right to Refuse:

We may refuse to produce an order when all artwork has been received and it is determined that the subject matter contained therein does not meet acceptable standards.

Intellectual Property:

GOOD VALUE™, BIC GRAPHIC, the BIC GRAPHIC logo, BICGRAPHIC.COM, TRIUMPH®, and all related trademarks, logos and trade dress are trademarks or registered trademarks of BIC Graphic and/or its affiliates or licensors in the United States and other countries and may not be used without written permission. All other trademarks are the property of their respective owners.

The designs embodied in the products depicted in this catalog are the property of BIC Graphic, and/or its affiliates and licensors, and are protected under federal and international patent, trademark and copyright laws. Any use of these designs without the express written consent of BIC Graphic is prohibited. Purchase of products through this catalog does not constitute a license of any intellectual property between BIC Graphic and Customer. Please note that the pictures on our products were purchased for promotional product use only. We regret that these products may not be sold as retail, used for reproduction, dismantled for selling as prints, nor sold outside North America.

The use of third-party logos, trademarks and trade names on products in this catalog are for illustrative purposes to represent BIC Graphic’s expertise in factory printing and design capabilities. Such use does not imply an endorsement or association between BIC Graphic and any third party, nor does it indicate that the product has been used or purchased by any third party. Products featuring these designs are not for sale to anyone other than authorized representatives of the owners of the logos, trademarks and trade names. BIC Graphic assumes no responsibility for determining the proper ownership or proper use of trademarks, logos and trade names. All responsibility and liabilities of this nature rest with the Customer. Customers placing orders with BIC Graphic represent and warrant to BIC Graphic that they have the authority to order, purchase and distribute the product with the trademarks, trade names and logos specified on the order, and that the use or display of the artwork will not violate any laws or client restrictions. Customers also agree to indemnify, defend and hold harmless BIC Graphic, its affiliates and licensors, from and against any and all claims, liabilities and expenses, including attorneys’ fees, arising out of or related to any actual or alleged infringement or misappropriation of any copyright, trademark or other proprietary rights of such merchandise. This provision will remain in effect after delivery of Customer’s merchandise.

BIC Graphic reserves the right to photograph or show as samples the items produced by BIC Graphic without liability as to trademark, copyright or other proprietary rights, and Customers placing orders with BIC Graphic consent to such use.

As to Customer’s placing custom calendar orders with BIC Graphic, BIC Graphic is and shall be the sole owner of all copyrights and other intellectual property rights now existing or hereafter coming into existence in and to any custom calendars (subject to Customer’s copyright, if any, in its own underlying artwork). Customer shall have a limited, royalty-free non-sublicensable license to view any draft/proposal versions of a custom calendar provided by BIC Graphic solely for the purpose of approving the product. Upon BIC Graphic’s receipt of payment in full, Customer shall also have a perpetual, royalty-free license to display and redistribute the final tangible version of the product delivered by BIC Graphic. However, unless otherwise agreed by BIC Graphic in writing, no such product, whether in final form or draft/proposal form, may be reproduced, modified, adapted, published, printed or used for a derivative work by Customer or any other party. All other rights are expressly reserved by BIC Graphic.

Without limiting the generality of the foregoing, CUSTOMER ACKNOWLEDGES THAT COPYING OR PRINTING, OR CAUSING A THIRD PARTY TO COPY OR PRINT, ANY CUSTOM CALENDAR OR CREATING A CALENDAR WITH A SUBSTANTIALLY SIMILAR SELECTION, COORDINATION OR ARRANGEMENT, WITHOUT BIC GRAPHIC’S PRIOR WRITTEN CONSENT, MAY CONSTITUTE COPYRIGHT INFRINGEMENT.

Representations and Warranties: BIC Graphic will honor its Return Policy for any product that it determines does not meet its standards for quality and workmanship. BIC GRAPHIC DISCLAIMS ALL EXPRESS AND IMPLIED REPRESENTATIONS AND WARRANTIES WITH RESPECT TO ITS PRODUCTS INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Combined Quantity Pricing - Triumph Products

You can combine any of the calendars listed below within their own groups. The ad copy must remain the same on the total order, and you must order a minimum of 50 of each style. Check for combined quantity groups beneath product price bars on each page.

Combined Group Pricing

You can also combine pricing between groups 1, 2 and 3.The ad copy must remain the same on the total order, and you must order a minimum of 50 of each style.You will receive pricing for each product that reflects the total order quantity. For example, if your order is for 1,000 calendars consisting of 500 of style 1052 and 500 of style 1103, you will receive the 1,000 quantity price under each style’s respective group.

group 1: Triumph® Appointments 
1052, 1053, 1054, 1216, 1251, 1301, 1350, 1400, 1410, 1452, 1552, 1600, 1601, 1602, 1650, 1652, 1653, 1654, 1700, 1701, 1703, 1704, 1705, 1706, 1707, 1708, 1709, 1710, 1711, 1712, 1715, 1719, 1728, 1747, 1748, 1749, 1755, 1771, 1772, 1781, 1792, 1801, 1803, 1804, 1805, 1806, 1850, 1851, 1852, 1854, 1855, 1856, 1857, 1858, 1859, 1860, 1861, 1863, 1902, 1951

group 2: Triumph® Appointments 
1103, 1104, 1106, 1120, 1403, 1550, 1800, 1809, 1811, 1862, 1900

group 3: Triumph® Appointments 
1101, 1117, 1713, 1730, 1732, 1807, 1816

group 7: Pocket Desk & More 
4274, 4275, 4276, 4277, 4279

group 8: Pocket Desk & More 
4000, 4002

group 9: Pocket Desk & More 
4101, 4102

group 10: Pocket Desk & More 
4152, 4153, 4155

group 11: Pocket Desk & More 
4150, 4160

group 12: Pocket Desk &More 
4154, 4156, 4163

group 13: Pocket Desk & More 
4240, 4241, 4251, 8922

group 14: Pocket Desk & More 
4252, 4253

group 18: Pocket Desk & More 
5350, 5351

group 19: Pocket Desk & More 
6703, 6704, 6705

group 20: Vinyl Desk Pad 
6551, 6552

Combined Quantity Pricing - Good Value Appointment Style Products

Applies to spiral, stapled & window style (mini appointment calendars are not included).You can combine any of the standard appointment calendars. The binding method (spiral, stapled, or window) and ad copy must remain the same on the total order, and you must order a minimum of 75 per theme. Visit bicgraphic.com. 

Phantom Overprints

This option will add 10 days to the standard production time. Available on the styles listed in the chart below. Phantom overprints (logo, product, etc.) can be reproduced on each calendar sheet. We will enlarge or reduce artwork and screen it back to 30% for printing. Phantom must be exact same copy and location on each sheet. See chart below for pricing, minimums, and available styles. Pricing shown includes one color only (same color as ad copy). Contact factory for multi-color quotes.

PHANTOM OVERPRINTING - ALL PRICES (G)
Calendar Style Min Qty Price
3300, 3301 100 $110.00 Set-up*
2100, 2101, 2102, 2103, 2104, 2503, 2504, 2507, 2508, 3106, 3107, 3108, 3205, 3206 50 $110.00 Set-up*
6201, 6251 100 $110.00Set-up*
6202, 6203, 6206 100 $110.00 Set-up*
6100, 6102 50 $110.00 Set-up*
6101, 6103, 6104, 6105, 6106, 6107, 6108, 6500, 6501, 6502, 6503, 6504, 6505, 6506, 6508 50 $110.00 Set-up*

*If exact same phantom as last year, price is $69(G) plus any running charge that may apply.

Dateblock Overprints:

This option will add 10 days to the standard production time.

Schedules, reminders, slogans, convention dates, etc., can be overprinted on any dateblock or memo area. See chart below for pricing, minimums, and available styles.

DATEBLOCK OVERPRINTING - ALL PRICES (G)
Calendar Styles Minimum Quantity Price
6201, 6251 1000 $235.00 Set-up $2.40 per dateblock
6100, 6102 1000 $524.00 Set-up plus $0.15 each running charge $2.40 per dateblock

Border Color Change

This option will add 10 days to the standard production time.

Available on the styles listed in the chart below. Match a logo, product color, etc. Border color needs to be same color as ad or multi-color charges will apply.

BORDER COLOR CHANGE - ALL PRICES (G)
Calendar Style Minimum Quantity Price Color location
6100 500 $610.00 Set-Up Month bar & span-a-year bar
6201, 6202, 6203 500-999 $270.00 Set-Up $270.00 LTM Month titles, Sundays, holidays, and borders
6201, 6202, 6203 1000 $270.00 Set-Up Month titles, Sundays, holidays, and borders

December Top Sheet

Custom Picture

This option will add 3 days to the standard production time.

Available on select styles: 4000, 4002, 4101, 4102, 4151, 4205, 5350, 5351, 5410, 5450 and 7810

100 minimum: $75.00(G) 1- to 4-color.

Price shown is for picture only and needs to be added to price of calendars ordered. All colors except black created using 4-color process.

For quantities larger than 10,000, contact custom program department. 
Picture will be sized to correspond with the calendar style selected. 
Picture size: 6-1/2" x 4" for styles 4101, 4102, 4151, 5350, 5351, 5410 
Picture size: 8" x 4-3/4" for styles 4000, 4002, 4205, 5450 
Picture size: 11-5/16"w x 6-13/16" for style 7810 

Outside Back Cover Printing Good Value™ Products

Applies to spiral, stapled & window styles (minis calendars are not included).

$25(G) set-up charge plus $0.11(G) running charge.

Printable area: Spiral: 10-1/4"w x 9-1/4"h; 
Stapled & Window: 10"w x 7-1/2"h

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